The Physics Department has budgeted $5,500 per quarter for the colloquia to cover all of the travel and living expenses for the speakers. All reasonable expenses of the speakers will be reimbursed, but no honoraria are offered (except for speakers of the Lecture Series). The member of the Colloquium Committee who serves as the primary host of the speaker is welcome to charge a lunch or dinner to the Physics Department while entertaining the speaker, but normally no other Committee entertainment expenses will be reimbursed. The Department Chair should be notified immediately if it appears that the colloquium budget for any quarter will be exceeded.
Reservations for colloquia speakers' accommodations have been made at the Quadrangle Club for each Wednesday and Thursday night throughout the academic year. This avoids the problems which used to arise when we weren't able to get rooms because of receiving speakers' travel plans too late. When you discuss arrangements with speakers, please ask that they inform you of their lodging requirements as soon as possible and at least ten days before a colloquium. Pass this information on to Shadla Cycholl, and she will cancel unnecessary reservations. A room canceled with less than 48 hours' notice will be charged to the Department if the Quad Club cannot book it. Please don't make changes through your office--this has led to confusion in the past. For the information of your speakers, the Quad Club is located at 1155 East 57th Street; the phone number is 773-702-2550.
Please e-mail a list of speakers, affiliations, email addresses, titles, and hosts as early as possible to Shadla Cycholl (firstname.lastname@example.org), and keep her informed of additions and changes as they occur.